10FSFO

📌 Important Reminders

Ensure that all documentary requirements are complete and accurate before submission to avoid delays.

Processing times may vary depending on the volume of transactions. Submit documents early to ensure timely processing.

Keep a copy of all receipts and transaction documents for future reference.

If there are discrepancies in the issued OR (Official Receipt), report them immediately to the responsible office.

Payments must be deposited at the Land Bank of the Philippines (LBP) as per the final step of the procedure.

Strictly follow office hours for processing transactions.

❓ Frequently Asked Questions (FAQs)

1. What if I don’t have all the required documents?

You must provide all necessary documents before processing. Incomplete submissions will not be accepted to avoid delays in transactions.

2. Can someone else process my transaction on my behalf?

Yes, but they must present an authorization letter and a valid ID along with the required documents.

3. How long does the entire process take?

The estimated processing time varies:

Issuing OR to the payee – 10 minutes

Preparing deposit slip and payment to LBP – 15 minutes
Other steps depend on document verification and submission.

4. Where can I follow up on my transaction status?

You may inquire at the 10th Finance Service Field Office or the FAU (Finance and Accounting Unit) for updates.

Step-by-Step Procedure for Maintenance & Other Operating Expense (MOOE)

Step 1: Submit Disbursement Voucher for Cash Advance

Responsible Office: Unit

Required Documents:
Disbursement Voucher
Obligation Request
Program of Expenditures
Justification for Cash Advance
Training Directives (for training-related advances)
Advice Sub Allotment (ASA)

Step 2: Funding of Claims

Responsible Office: PAMU G10

Step 3: Journalize, Certify Availability of Cash, and Sign Box A of Disbursement Voucher

Responsible Office: FAU

Step 4: Conduct Pre-Audit

Responsible Office: PAMU G10

Step 5: PAMU Commander or Authorized Representative Signs Box D of Disbursement Voucher

Responsible Office: PAMU G10

Step 6: Prepare the Issuance of LDDAP-ADA/ACIC for Signature of Chief, FSFO

Load, Check, and Approve Transaction in EMDS to Pass Through Account in LBP We Access

Responsible Office: 10FSFO

Processing Time: 10 minutes

Step 7: PAMU Commander Countersigns the Check (if check issuance applies)

Responsible Office: PAMU G10

Step 8: Load, Check, and Approve Transactions

Includes:

Loading and approval of individual DO account in LBP We Access

Loading, checking, and approving ACIC transactions in EMDS

Responsible Office: 10FSFO

Processing Time: 2-3 hours

Step 9: Release Checks to Special Disbursing Officer (SDO)

Processing Time: 5 minutes

Step 10: Withdraw/Negotiate/Encash at LBP (LDDAP-ADA)

Responsible Office: Unit SDO