10FSFO

📌 Important Reminders

Ensure that all documentary requirements are complete and accurate before submission to avoid delays.

Processing times may vary depending on the volume of transactions. Submit documents early to ensure timely processing.

Keep a copy of all receipts and transaction documents for future reference.

If there are discrepancies in the issued OR (Official Receipt), report them immediately to the responsible office.

Payments must be deposited at the Land Bank of the Philippines (LBP) as per the final step of the procedure.

Strictly follow office hours for processing transactions.

❓ Frequently Asked Questions (FAQs)

1. What if I don’t have all the required documents?

You must provide all necessary documents before processing. Incomplete submissions will not be accepted to avoid delays in transactions.

2. Can someone else process my transaction on my behalf?

Yes, but they must present an authorization letter and a valid ID along with the required documents.

3. How long does the entire process take?

The estimated processing time varies:

Issuing OR to the payee – 10 minutes

Preparing deposit slip and payment to LBP – 15 minutes
Other steps depend on document verification and submission.

4. Where can I follow up on my transaction status?

You may inquire at the 10th Finance Service Field Office or the FAU (Finance and Accounting Unit) for updates.

Step-by-Step Procedure for Collateral Entitlements

Step 1: Submit Disbursement Voucher for Cash Advance

Responsible Office: Unit

Required Documents:
Disbursement Voucher
Requisition for Cash Advance
Obligation Request
Statement of Fund Status
Roster of Troops
Balancing Summary
Payroll
Special Orders

Step 2: Receive & Process

Responsible Office: 10FSFO

Processing Time: 30 minutes

Step 3: Sign Obligation Request and Funds Claims

Responsible Office: PAMU G10

Step 4: Journalize, Certify Availability of Cash, and Sign Box A of Disbursement Voucher

Responsible Office: FAU

Step 5: Conduct Pre-Audit

Responsible Office: PAMU G10

Step 6: Prepare the Issuance of LDDAP-ADA for Signature of Chief, FSFO

Responsible Office: 10FSFO

Processing Time: 10 minutes

Step 7: Load, Check, and Approve Transaction in EMDS to Pass-Through Account in LBP We Access

Responsible Office: 10FSFO

Step 8: Load, Check, and Approve Transaction to Individual Account in LBP We Access

Processing Time: 5 minutes

Step 10: Withdraw/Negotiate/Encash at LBP (LDDAP-ADA)

Responsible Office: 10FSFO

Processing Time: 2-3 hours